Privacy Policy

Last updated: February 5, 2026

At MedSchools.ai, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

1.1 Information You Provide

We collect information you voluntarily provide when you:

  • Create an account: Name, email address, password
  • Complete your profile: Home state, undergraduate school, graduation year, target application cycle
  • Enter academic data: MCAT scores, GPA information
  • Use application tools: Personal statements, activity descriptions, secondary essays
  • Build your school list: Schools of interest, application status
  • Contact us: Messages, feedback, support requests

1.2 Information Collected Automatically

When you access our Service, we automatically collect:

  • Device information: Browser type, operating system, device type
  • Usage data: Pages visited, features used, time spent on pages
  • Log data: IP address, access times, referring URLs
  • Cookies and similar technologies: Session data, preferences

1.3 Information from Third Parties

We may receive information from:

  • Authentication providers: When you sign in with Google or Apple, we receive your name, email, and profile photo
  • Analytics services: Aggregated usage statistics

2. How We Use Your Information

We use your information to:

  • Provide the Service: Create and manage your account, enable features
  • Personalize your experience: Show relevant school recommendations based on your profile
  • Improve our Service: Analyze usage patterns, fix bugs, develop new features
  • Communicate with you: Send service updates, respond to inquiries, provide support
  • Ensure security: Detect fraud, protect against unauthorized access
  • Comply with legal obligations: Respond to legal requests, enforce our Terms

3. How We Share Your Information

3.1 We Do NOT Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3.2 Service Providers

We may share information with trusted service providers who assist us in operating our Service, including:

  • Cloud hosting providers (data storage)
  • Authentication services (login functionality)
  • Analytics services (usage analysis)
  • Payment processors (subscription billing)
  • AI service providers (for AI-powered features)

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

3.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

4. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption: Data is encrypted in transit (HTTPS/TLS) and at rest
  • Access controls: Limited employee access to user data
  • Secure authentication: OAuth 2.0, secure password hashing
  • Regular security audits: Ongoing monitoring and vulnerability assessments

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you the Service. You may request deletion of your account and associated data at any time.

We may retain certain information as required by law or for legitimate business purposes, such as:

  • Transaction records for accounting purposes
  • Communications related to legal matters
  • Aggregated, anonymized data for analytics

6. Your Rights and Choices

6.1 Access and Update

You can access and update your personal information through your account settings at any time.

6.2 Delete Your Account

You can request deletion of your account by contacting us at privacy@medschools.ai. Upon deletion:

  • Your profile and application data will be permanently deleted
  • Some information may be retained as required by law
  • Aggregated, anonymized data may be retained for analytics

6.3 Email Preferences

You can opt out of promotional emails by clicking the "unsubscribe" link in any email. Note that you may still receive transactional emails related to your account.

6.4 Cookie Preferences

You can control cookies through your browser settings. Disabling cookies may affect the functionality of the Service.

7. California Privacy Rights (CCPA)

If you are a California resident, you have the right to:

  • Know what personal information we collect and how it is used
  • Request deletion of your personal information
  • Opt out of the sale of personal information (we do not sell your data)
  • Non-discrimination for exercising your privacy rights

To exercise these rights, contact us at privacy@medschools.ai.

8. Children's Privacy

Our Service is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will delete that information promptly.

9. International Users

Our Service is operated in the United States. If you access the Service from outside the United States, your information may be transferred to and processed in the United States, where data protection laws may differ from those in your country.

10. Health Information Notice

While our Service relates to medical school admissions, we are not a healthcare provider and do not collect Protected Health Information (PHI) as defined by HIPAA. The academic and application information you provide (MCAT scores, GPA, etc.) is used solely for the purpose of providing admissions guidance and is not subject to HIPAA regulations.

11. Third-Party Links

Our Service may contain links to third-party websites, including medical school websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website and updating the "Last updated" date. Your continued use of the Service after such changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: privacy@medschools.ai
Website: Contact Us

Questions? We're committed to protecting your privacy. If you have any questions or concerns, don't hesitate to reach out to us at privacy@medschools.ai.